You see a job opening for an executive assistant—and it's perfect for you.
But you also need to persuade your future boss that you're perfect for them, too.
And for that, you need a jaw-dropping executive assistant cover letter.
In this article, you’ll find:
- Two sample cover letters for executive assistant with different experience level
- Step-by-step tips on how to write an executive assistant cover letter that will land you more interviews.
- An executive assistant cover letter template you can copy, adjust, and have ready in a few minutes.
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Looking for other cover letter examples for office and administrative positions? See:
- Administrative Assistant Cover Letter
- Career Change Cover Letter
- CIA Cover Letter
- Cover Letter for Internal Position (or Promotion)
- Customer Service Cover Letter
- Data Entry Clerk Cover Letter
- Executive Cover Letter
- Human Resources Cover Letter
- Legal Assistant Cover Letter
- No Experience Cover Letter
- Nonprofit Cover Letter
- Office Assistant Cover Letter
- Office Manager Cover Letter
- Paralegal Cover Letter
- Product Manager Cover Letter
- Production Assistant Cover Letter
- Receptionist Cover Letter
Haven't found what you're looking for? Check all ourCover Letter Samples.
Don’t have a resume ready yet? Check out thisExecutiveAssistant Resume Exampleor one of these guides:
- Personal Assistant Resume
- Administrative Assistant Resume
Now, let’s look at two executive assistant cover letter examples to start. Pinpoint what makes these executive assistant cover letters so excellent.
1. Executive Assistant Cover Letter Examples
The first cover letter is for Laura, a skilled executive assistant with several years of relevant professional experience.
She’s applying for an executive administrative assistant job where her tasks are to manage the schedules of top executives with a high degree of confidentiality and professionalism.
Her executive assistant cover letter highlights how she’s a great candidate to fulfill this role:
Example #1: Mid-Level Executive Assistant Cover Letter
Example #1: Mid-Level Executive Assistant Cover Letter—Text Version
Laura Hamm
Phone: +1-678-761-4386
Email: laurathamm@gmail.com
LinkedIn: linkedin.com/in/laura-hamm
Atlanta, August 5, 2019
Esther Bova
Head of Customer Experience
McKesson Corporation
2 National Data Plaza NE
Atlanta, GA 30329
Dear Esther,
As someone who recognizes McKesson Corporation as the premier healthcare services and information technology company in the US, I was thrilled to see an opening for an Executive Assistant position with your company. With my 5+ years of experience as an executive assistant, I am confident in my ability to manage complex travel schedules while maintaining a high level of confidentiality for senior level executives for McKesson Corporation.
In the job listing, you state that you’re looking for an executive assistant to manage, adjust and prioritize complex schedules for senior level executives across the company. In my current position with Children's HealthCare of Atlanta, I manage all aspects of scheduling for 5 top level executives and provide assistance to them regarding various administrative duties, including the creation and design of high-level PowerPoint presentations. I also analyzed the company’s office supply expenditures and negotiated new terms to save a minimum of $10 per ream of copy paper. My changes helped bring administrative costs down 28% through a five-year period. I’m sure this experience will result in similar results for McKesson Corporation.
I am impressed with how McKesson partners with health care actors across the spectrum of care to build healthier organizations that deliver better care to patients in every setting. Being part of your team and continuing to help with this mission would be a dream opportunity for my career development.
Can we schedule a meeting or a call to discuss solutions for reducing administrative costs at McKesson while maintaining the schedules of your top executives?
Thank you,
Laura Hamm
678-761-4386
laurathamm@gmail.com
If you read Laura’s cover letter, wouldn’t you take her up on her offer to discuss these matters over an interview? I think so!
But—maybe this example disheartens you. You don’t have much experience and your executive assistant cover letter won’t stand out.
Take a deep breath.
You might not be an experienced candidate for the role, but your executive assistant cover letter can still shine over other candidates. You need the hiring manager to think:
“It seems like she really wants to make an impact and grow with the company. We need people like this. Let’s give the interview a go!”
So, let’s see another great executive assistant cover letter that caters to those who don’t have much experience. Robert is a great example. He’s applying for an entry-level executive assistant job that requires strong organizational skills.
But Robert didn’t work with high level executives before.
Want to know why he’ll pass on to the next stage of the hiring process? It’s simple. He highlights how his skills translate to being a star employee in his executive assistant cover letter.
Example #2: Entry-Level Executive Assistant Cover Letter (No Experience)
Example #2: Entry-Level Executive Assistant Cover Letter (No Experience)—Text Version
Robert Adame
4262 Walnut Hill Drive
robert.adame@google.com
linkedin.com/in/radame
Portland, 5 August 2019
Joel Ozment
Head of Human Resources
Korn Ferry
621 SW Alder St.
Portland, OR 97205
Dear Mr. Ozment:
As a recent college graduate with strong analytical skills, attention to detail and organizational skills, I would like to apply for the position of Executive Assistant at Korn Ferry. I have known of Korn Ferry’s outstanding reputation as the leading global organizational consulting firm and am committed to providing excellent high-level support to designated senior leaders.
In the job ad you posted on Indeed, you say you’re searching for candidates who demonstrate a track record of sound judgment and professionalism. During my studies, as a volunteer, I managed and coordinated the Moot Court at Georgetown University and was responsible for planning the travel schedules, both domestic and international, for all participants. I served as the central point of contact for all administrative inquiries for over 200 participants. It was a quick-paced atmosphere where I needed to adjust to many different variables for planning and scheduling while ensuring a high level of confidentiality for all members regarding their bank details. This experience prepared me for working in a role requiring excellent communication and organization skills, along with a high level of sound judgment and professionalism.
In addition, I helped prepare and submit bi-weekly accurate expense reports for leaders, showing utilization time allocated to each engagement. I also created many PowerPoint presentations and other business documents in preparation for all events during this three month period. Although there were many unknowns to take into account when it came to scheduling, I succeeded and was given the role throughout my four years at Georgetown. I am positive this experience has prepared me to succeed in an executive assistant role at Korn Ferry.
I would greatly appreciate the opportunity to further discuss your team’s objectives and demonstrate how my problem-solving, communication, and organizational skills can translate into excellence for your company.
Yours sincerely,
Robert Adame
216-408-0305
robert.adame@google.com
Now it’s a bit more clear. Two examples of pitch-perfect cover letters for executive assistant jobs.
Ready to make your own equally great cover letter? Follow this step-by-step walkthrough and you’ll be set.
Don’t have time to complete your cover letter? Need it done in five minutes? You’re covered. Just use our fill-in-the-blank template for each part of your executive assistant cover letter. All you need to do is enter your information.
2. How to Write a Cover Letter for Executive Assistant Jobs Step by Step (Template)
Here’s how to write a job-winning executive assistant cover letter:
1. Format Your Executive Assistant Cover Letter in a Business-Like Way
The first step in making a great executive assistant cover letter is to leave a lasting first impression. You need to show you're a professional, organized, detail-oriented, and have a sound knowledge of business etiquette.
Follow these the key rules for formatting your cover letter:
- Left-align all contents, don’t use justification.
- Make all 4 sides set to 1-inch margins.
- Pick an elegant, readable font—choose a classic. Arial, Georgia, Verdana, Tahoma, or Helvetica.
- Go with 1.15 line spacing.
- Use a single page. Never let your cover letter spill over to the next page.
Expert Hint: Did you know there are nearly 4 million administrative professionals in the US? The competition is out there. Make sure your job applications are well-formatted to provide a perfect reader experience. It’s one way to outshine your competition and land your coveted executive assistant job
2. Make a Professional Executive Assistant Cover Letter Header with Contact Information
There’s one key takeaway you need for your executive assistant cover letter header. It should be identical to the one on your resume.
Include the following for your header: your full name, job title, and contact details—in that order.
Put the city, date and the inside address of the hiring manager right below the header on your executive assistant cover letter.
Don’t have great design or typography skills? No problem. Simply left-align all the contents.
Use this template:
Executive Assistant Cover Letter Header Template
[ Your Full Name]
[ Your Job Title ] (Optional)
[ Phone Number ]
[ Email Address ]
[ LinkedIn Profile ]
[ City and Date ]
[ Hiring Manager’s Full Name ]
[ Hiring Manager’s Position, e.g. Customer Service Team Leader ]
[ Company Name ]
[ Company Street Address ]
[ City and Zip Code ]
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3. Introduce Yourself and Identify the Job to Which You’re Applying
Make sure the first paragraph of your executive assistant cover letter does one important thing:
Tells the hiring manager your cover letter is relevant for the position.
Start by addressing the hiring manager by name in your greeting. Search online to find out who the hiring manager is. Can’t find the right manager online? Don’t settle. Call the front desk and ask the receptionist. It’ll show great initiative on your part.
You want to specify which job you’re applying for at the start of your cover letter and detail your relevant skills to show they are transferable for this position.
Try out this template if you’re struggling with your introduction. Simply fill in the blanks with your information.
Executive Assistant Cover Letter Sample: Introduction
Dear[Hiring Manager’s Name]:
When I found the job listing for the position of Executive Assistant with[Target Company Name], I was thrilled. As an administrative assistant with[number of years]years of professional experience, highly skilled in[data analysis/critical thinking/problem solving/Jira Service Desk/MS Excel/other relevant skills you have]I’m sure I can help your team with the upcoming challenges.
Expert Hint: Want to validate your business-like etiquette and show you are a better hire for senior-level executives? Get certified! The most prestigious industry certifications are offered by the International Association of Administrative Professionals. It’ll give you more credibility for a position where high levels of confidentiality and professionalism are required.
4. Highlight Your Relevant Strengths
You need to meet a set of requirements for the executive assistant job you’re targeting. The second paragraph of your executive assistant cover letter should do precisely this.
Detail why you will succeed in your new position. Look at the job description and select a few key requirements listed. Got them? Now, link these skills to your past duties and achievements with specific examples to show how you’ll easily solve all challenges you’ll face.
See this fill-in-the-blank example.
Cover Letter for an Executive Assistant: Middle Paragraph
In the job listing, you state that you need an Executive Assistant experienced in[refer to the requirements of the job]. In my most recent position with[Name of Your Current or Most Recent Company]I have succeeded in[responsibilities, duties, or projects you’ve successfully completed, supported by metrics, if possible]. I strongly believe my expertise will translate into similar results for[Target Company Name].
Expert Hint: Did you know administrative professionals are responsible for important purchases averaging $20,000 per year for each company? If your decisions helped save costs in your previous administrative job, then make sure to highlight this in your executive assistant cover letter!
5. Explain Why You Want In
Now is the time to tell the employer why you want this job. Drop a few compliments in the process. They should be the main highlight to the third paragraph of your executive assistant cover letter.
Of course, you need to be a strong candidate who can fulfill all the executive assistant duties. But they also want to work with an employee who loves the company. They don’t want to take a risk onboarding someone who may leave in the first few months.
Explain why you’re choosing this company over others. Tell them why you want this job more than any other job out there.
Not sure how to write this? Use this template:
Executive Assistant Cover Letter Example: Your Motivation
I love the fact that, at[Target Company Name], you focus all your customer service activities on[something you genuinely admire about the company]. Your values and mission perfectly reflect my professional beliefs. Joining your team would be a dream opportunity for me to grow and develop my key skills while providing customer service excellence for[Target Company Name].
6. Finish with a Clear Call to Action and a Proper Sign-Off
The last paragraph to end your cover letter should be a proposal to meet in person or on the phone. Let them know you want to meet and discuss your specific thoughts on how you’ll make the team better. Affirm your offer.
Use this sample executive assistant cover letter closing as a reference:
Sample Cover Letter for an Executive Assistant: Call to Action & Formal Closing
Can we schedule a call or a meeting to discuss how my skills can help[Target Company Name]achieve all your KPIs in the upcoming months?
Yours sincerely,
[Digital Copy of Your Handwritten Signature]
[Your Full Name]
[Phone Number]
[Email Address]
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Key Points
Do the following when writing a cover letter for executive assistant jobs:
- Address your cover letter to the hiring manager directly.
- Introduce yourself, list which position you’re applying to, and describe your key strengths in the introduction.
- Match the requirements of the job with your relevant achievements and show them how you’ll help meet the company’s upcoming challenges.
- Highlight your motivations for joining the company.
- Request a meeting or call at the end of your cover letter.
Got any questions? Need further help with writing your covering letter? Let me know in the comments, I’ll be more than happy to help!
FAQs
What should an executive assistant cover letter include? ›
Include your relevant professional experience, skills, education and accomplishments. Highlight important information and make your resume more attractive by writing your details in bullet points.
Is a cover letter necessary in 2022? ›Short answer: yes, you should submit a cover letter alongside your resume. Here's why: Most job openings require you to submit a cover letter. Recruiters might not have the time to read ALL the cover letters they receive, but they will definitely read cover letters if they're on the fence for a candidate.
What are the 3 Ps of a cover letter? ›A cover letter should be 3 paragraphs – Introduction, Sales Pitch and Conclusion.
How do you write a powerful cover letter? ›- Do your research first. Before you start writing, find out more about the company and the specific job you want. ...
- Focus it on the future. ...
- Open strong. ...
- Emphasize your personal value. ...
- Convey enthusiasm. ...
- Watch the tone. ...
- Keep it short. ...
- Get feedback.
I'm writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.
How do you write a personal statement for an executive assistant? ›Here is an excellent example of a personal statement for a Personal or Executive Assistant CV: I am a competent, highly organised and confident individual with an enthusiastic and proactive approach to work. I have developed excellent management and interpersonal skills while working in busy commercial environments.
How do I write a cover letter for an executive administrative assistant? ›Dear Hiring Manager, I'm excited to be applying for the Executive Assistant position at River Tech. It's clear that you're looking for someone who understands the nuances of managing a CEO's busy day and can proactively tackle issues.
Which information should you not include in your cover letter? ›- Any Spelling or Grammar Errors. ...
- The Wrong Company Name or the Wrong Name of the Contact Person. ...
- Anything That Isn't True. ...
- Paragraphs That Are Too Long. ...
- Your Salary Requirements or Expectations. ...
- Negative Comments About a Current or Past Employer. ...
- Information Not Related to the Job.
Recruiters say your cover letter should be succinct and: Show how your achievements relate to the role. Highlight how your skills and work experience are what the employer needs. Show genuine excitement and enthusiasm for the role.
Should cover letter be in email or attached? ›You should attach a cover letter to your email unless otherwise specified by an employer. Most employers prefer an attachment because it makes your cover letter easier to save and organize, and is easier to read than scrolling through an email.
What 5 things should a cover letter include? ›
- Information about you.
- Date.
- Contact Person's Name, Title, Employer, and Address.
- Salutation.
- Opening Paragraph.
- Middle Paragraph.
- Second Middle Paragraph.
- Contact Information and Closing.
...
- Examine why the stereotype exists.
- Evaluate why the stereotype persists.
- Encourage acceptance of differences.
- Think outside the box.
- Examine your own ideas.
The opening paragraph of your cover letter should grab the hiring manager's attention and make them want to read your cover letter. Some tips to write an attention-grabbing opening paragraph include being direct, starting with a strong belief statement, or leading with a relevant achievement.
What is a good opening sentence for a cover letter? ›Examples of Cover Letter Opening Sentences
I am writing to express my strong interest in the international marketing position open at WellCam, Inc. My colleague Janna Doling recommended that I contact you directly about this position, owing to the years I have spent developing successful campaigns for XYZ company.
3. Introduction. The first paragraph of your cover letter should provide the basic details about who you are and why you want the job. Include the title of the job you are applying for, provide a general overview of why you would excel at the position and the reasons you are excited about the job.
What is the best closing for a cover letter? ›- “Thank you for your time. ...
- “I would love the chance to further discuss the position and what skills I'd bring to the job. ...
- “I believe my five years of experience in user design, specifically working in the finance industry, will be an excellent match for this job.
Objective-style opening statements typically include statements such as: “Looking for a position where I can grow and gain experience in XYZ” or “Looking for a job where I can use my skills to help a company meet targets and increase revenue.”
What are the duties and responsibilities of executive assistant? ›An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their ...
How long is a cover letter? ›A cover letter can be anything between half a page and a full-page long. Generally, you should aim for a cover letter word count of 250 to 400 words and about three to six paragraphs.
How do you address a cover letter with no name? ›Address the Cover Letter With “Dear Hiring Manager”
It is the most common way to address a hiring manager with no name and 40% of hiring managers prefer this salutation over no salutation at all.
What is a good professional summary for an executive assistant? ›
Examples of an Executive Assistant Resume Summary Statement
Assist executives and managers on multiple organizational levels. Manage multiple schedules and maintain communication across teams. Focused, consistent, punctual and reliable. Organized and trustworthy with confidential and personal information.
Your executive assistant resume objective is an opportunity to illustrate your experience working in administration. It can be beneficial to quantify your employment history. For example, you can write that you have "five years of experience" as a professional.
What are the hard skills for executive assistant? ›- The Ability to Manage Up.
- Email Management.
- Calendar Management.
- Travel Management.
- Meeting Management.
- Project Management.
- CRM Management.
- Systems and Process Management.
I have several years of experience in a variety of fields, including insurance and finance. In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position. Thank you for your consideration.
How do I write an application letter for an administrative officer? ›My skills in general administration and organization, along with my superior team leadership and staff management abilities, position me to excel in this role. I would appreciate the chance to offer more insight into my qualifications. Thank you for your consideration; I look forward to speaking with you soon.
How do I write an application letter for an office assistant? ›- Highlight your communication skills. Managers want to hire office assistants who are good at communicating. ...
- Show interest in the company. ...
- Show that you'll be a team player. ...
- Proofread your cover letter.
To properly format a cover letter, use popular cover letter fonts such as Arial, Calibri, or Helvetica, and set the font to 11–12 points. Remember to keep the margins 1-inch wide on all sides. The spacing of the cover letter should be 1–1.15 between lines and double between paragraphs.
What are employers looking for in a cover letter? ›Recruiters say your cover letter should be succinct and: Show how your achievements relate to the role. Highlight how your skills and work experience are what the employer needs. Show genuine excitement and enthusiasm for the role.
How do you write a modern cover letter? ›- Make it easy to scan. ...
- Start with a powerful introduction. ...
- Highlight a couple of relevant skills. ...
- Include quantifiable data. ...
- Make it different from your resume. ...
- Research the name of the hiring manager. ...
- Match your writing style to the company. ...
- Tailor it to the job you want.
- Parts of a Cover Letter.
- First Paragraph: The Purpose.
- Middle Paragraph: The Proof.
- Last Paragraph: The Close.
What a cover letter should not include? ›
- Any Spelling or Grammar Errors. ...
- The Wrong Company Name or the Wrong Name of the Contact Person. ...
- Anything That Isn't True. ...
- Paragraphs That Are Too Long. ...
- Your Salary Requirements or Expectations. ...
- Negative Comments About a Current or Past Employer. ...
- Information Not Related to the Job.
- Information about you.
- Date.
- Contact Person's Name, Title, Employer, and Address.
- Salutation.
- Opening Paragraph.
- Middle Paragraph.
- Second Middle Paragraph.
- Contact Information and Closing.
- Step 1: Use the top of the cover letter for company details. ...
- Step 2: Introduce yourself with a strong first paragraph. ...
- Step 3: Be specific about your accomplishments. ...
- Step 4: Show that you've done research on the company.
3. Introduction. The first paragraph of your cover letter should provide the basic details about who you are and why you want the job. Include the title of the job you are applying for, provide a general overview of why you would excel at the position and the reasons you are excited about the job.
Should you put a quote in your cover letter? ›Quotes typically appear at the beginning of cover letters. They may introduce an idea, feeling or context that the writer thinks is essential for a hiring manager to understand. Successful cover letter quotes connect the philosophy behind the citation with actions and accomplishments from previous positions.
What is a creative cover letter? ›A creative cover letter is a cover letter that grabs the reader's attention by doing something different, whether that's done visually or through the written content.
What are the six steps to writing a good cover letter? ›- Step 1: Research the Company You're Applying For. ...
- Step 2: Start Strong and Stand Out. ...
- Step 3: Highlight Relevant Experience. ...
- Step 4: Explain How You Could Contribute and Use Examples. ...
- Step 5: End Firmly and Confidently. ...
- Step 6: Proofread and Send.